Administrative Coordinator, Capital Campaign

The heart of Brent’s Place is to provide a place of hope and healing for our families. This role plays an integral part in our realizing our bold capital campaign vision by contributing to three primary focus areas:

1. Capital Campaign & Leadership Support (60%) – Serve as the operational backbone of the capital campaign by coordinating meetings, managing schedules, and ensuring capital campaign leaders and volunteers are well-prepared and supported. This includes organizing materials, tracking next steps, and keeping capital campaign activities moving forward.

2. Donor Engagement & Event Coordination (25%) – Support donor cultivation efforts by coordinating meetings, site visits, and capital campaign events. Ensure all logistics—from
scheduling to materials to follow-up—are executed seamlessly to create a positive and professional experience for donors and volunteers.

3. Communications & Administrative Support (15%) – Support the Senior Donor Relations Coordinator to ensure donor data, research, and stewardship are seamlessly executed. Champion a data-informed, donor-centered approach that delivers high-quality, personalized engagement at every touchpoint.

The Administrative Coordinator plays a vital role in supporting Brent’s Place’s multi-year capital campaign by ensuring the smooth coordination of campaign activities, communications, and logistics. This position is ideal for a highly organized, detail-oriented professional who enjoys managing complex projects, supporting team success, and contributing to a mission-driven organization.

Working closely with the VP of External Affairs, capital campaign leadership, and development staff, the Coordinator serves as a central hub for capital campaign operations—supporting volunteer leaders, coordinating meetings and events, preparing materials, and ensuring timely follow-through on key activities.

This role offers valuable exposure to fundraising strategy and donor engagement, with a primary focus on assisting the VP of External Affairs with capital campaign coordination, project management, and execution.

CORE RESPONSIBILITIES INCLUDE:
Capital Campaign Operations & Coordination
● Schedule, coordinate, and support capital campaign meetings, briefings, and volunteer activities.
● Prepare agendas, meeting materials, and follow-up action items.
● Maintain capital campaign calendars, timelines, and shared documents.

● Track tasks, deadlines, and next steps to ensure consistent progress.
Volunteer & Leadership Support
● Serve as a point of contact for capital campaign volunteers and leadership team members.
● Ensure volunteers have access to materials, information, and support needed for success.
● Assist in coordinating volunteer trainings and engagement activities.
Donor Engagement & Event Support
● Coordinate logistics for donor meetings, site visits, cultivation events, and capital campaign-related activities.
● Prepare meeting packets, background materials, and briefing documents.
● Support the on-site execution of events and engagement opportunities.
● Assist in tracking follow-up actions and next steps after donor interactions.
Communications & Materials Preparation
● Assist in preparing capital campaign materials, including proposals, presentations, newsletters, and updates.
● Coordinate with staff and consultants to ensure materials are accurate and timely.
● Support internal communication by organizing and sharing updates on the capital campaign.
Gift Tracking & Coordination
● Partner with development operations to ensure capital campaign gifts and pledges are properly tracked and acknowledged.
● Maintain accurate records of capital campaign activity in coordination with the development team.
Team & Administrative Support
● Support scheduling and coordination for the VP of External Affairs and the capital campaign team.
● Assist with preparing reports, presentations, and committee materials.
● Contribute to team workflow and project management systems.

Ideal Candidate
● Bachelor’s degree or equivalent professional experience
● 2–4 years of experience in project coordination, nonprofit support, events, or administrative roles.
● Strong organizational and project management skills, with attention to detail.
● Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
● Excellent written and verbal communication skills.
● Strong interpersonal skills and ability to work with diverse stakeholders, including volunteers and leadership.
● Experience with CRM systems (e.g., DonorPerfect) is a plus.
● Interest in nonprofit development, fundraising, or community engagement.

You’ll thrive here if you:
● Bring warmth and calm to fast-moving, people-centered work
● Find joy in creating seamless experiences behind the scenes
● Feel energized supporting volunteers, leaders, and mission champions
● Naturally anticipate needs and keep many moving pieces on track
● Enjoy work that blends thoughtful detail with meaningful human connection
● Want to help build something transformational for families facing medical crises
● Value collaboration and bring out the best in those around you

At Brent’s Place, every day is a chance to make a real difference. No two days look the same as we support families navigating medical crises—celebrating milestones, providing comfort through challenges, and ensuring every family feels seen, safe, and cared for. Our work is meaningful, dynamic, and deeply rewarding, and we do it together as a compassionate, collaborative team. After initial onboarding, the Administrative Coordinator, Capital Campaign, will work at our Brent’s Place office
three days per week and at a local remote location two days per week.

This role requires flexibility, including some evenings, weekends, and occasional holidays, with shifts that occasionally fluctuate. Rooted in our Quality of Life value, we provide flexible scheduling so you can bring your best self to work while making an extraordinary impact.

This full-time role offers a pay range of $48,000 – $55,000 per year. Beyond a rewarding career making a real impact, you’ll enjoy a comprehensive benefits package designed to support you and your well-being, including:

● Trusted Time Off (TTO)
● Sick leave and holidays
● Health coverage: medical, dental, vision, and cancer
● Supplemental protection: disability, accident, and life insurance
● Retirement plan contributions

We welcome applications from candidates both in and outside Colorado; however, please note that
relocation assistance is not available for this role.

Brent’s Place—the primary program of the Brent Eley Foundation (BEF) — is a long-term home away from home for families who have a loved one with cancer or other life-threatening illnesses while they receive treatment at local hospitals, providing a place of hope and healing. In addition to Safe-Clean housing, we provide a variety of uniquely tailored programs and support for the entire family designed to help in the healing process.

Who We Serve

We serve families with a loved one (children and adults) receiving bone marrow transplants, long-term oncology treatments, solid organ transplants, experimental treatments, and a wide range of other long-term medical crises. We work with physicians and hospital social workers to determine who needs our services.

Our Approach

In providing a home away from home for our families we focus on four key areas:

• Physical Well-Being – Brent’s Place is, above all, a Safe-Clean haven for families who are far from home seeking life-saving medical treatment. We are one of the only long-term housing options capable of supporting an entire family during the long treatment process. Because we believe that together is always better, Brent’s Place helps families stay together so that they may simply be together.
• Financial Security – Families staying at Brent’s Place receive unlimited support, but never a bill. This allows them to focus on recovery and their family’s well-being rather than the steep cost of relocation, housing, and food. Reducing expenses during treatment has long-term benets and enables families to return home with a greater sense of financial security.
• Psychological Well-Being – Patients and families fighting serious illness face significant emotional trauma. The programs at Brent’s Place are designed to help each resident cope with the stress and anxiety associated with their medical journey. This support allows residents to focus on self-care and healing and may even help serve as protection against future mental health crises.
• Family Life – A medical crisis has the power to break families apart, but Brent’s Place is here to protect them. We recognize that the continuation of everyday routines and family traditions provides stability for parents and children when their lives have been uprooted. We believe that oering families a warm and welcoming home away from home, as well as opportunities to create happy memories, builds love, trust, and resiliency. This foundation strengthens families during treatment – and for a lifetime.

Brent’s Place is a special team, who lives by the values of compassion, integrity, respect, responsibility, and quality of life—we are looking for new team members to join us. If our mission and approach speak to your heart, keep reading.

Brent’s Place is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We are excited that you are interested in joining our team. Please share the following information with
us:
● Cover letter (1-page) or less than five-minute video that addresses these three questions:

1. Why do you want to join the Brent’s Place team?
2. Share an example of how you have led frontline fundraising growth.
3. Tell us about your ideal team and work environment.

● Resume or LinkedIn profile
A complete application – which includes a cover letter or video as outlined – is required for consideration for this position. Please send this information via email with the subject line “Administrative Coordinator, Capital Campaign” to jobs@brentsplace.org.

We know that the job searches can be stressful, especially if you don’t understand the process. So here
is what you can expect:
● We are accepting applications for this position until June 5, 2026. You will receive an acknowledgment of receipt of your application.
● Applications will be reviewed on a rolling basis until the deadline.
● Every candidate will be notified of their status by June 19.
● Top candidates will receive a brief 15–30-minute phone interview by June 19.
● Semi-finalists will participate in a Zoom interview with team members the week of June 22.
● Finalists will be invited to one final in-person interview with Leadership the week of June 29. In addition to the final interview, finalists will also be invited for a tour and an introduction to our team.
● Our goal is to make an offer by July 8, with a start date of July 27, 2026.

Thank you again for your interest in joining the Brent’s Place team. We look forward to getting to know
you through our application process.